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The Grey Tavern Volunteer Role Path Policies for Gaman: Wircan


If you haven't gone through the step by step process to become a Grey Tavern volunteer, we recommend doing so before reading this page. The details below will make more sense if you do.

You'll find the steps under the Tavern Volunteer Opportunities above.

If you have become a volunteer and are learning about the Volunteer Role Paths, please continue!

What You Get from this Role

Being a Wircan is a very important role. As a Wircan, you will have many opportunities to work with others and create Grey Tavern games.

You will work with Scriveners, Sophers, Lorekeepers, other Gamans, and many others with 1 overarching and imperative goal that all Gamans share:

As a Wircan, you get to:

  • Depict the imaginations of the local community in game depictions for that local area
  • Design Grey Tavern games according to the style guides and the needs of clients
  • Program all macro and micro elements of games
  • Create the gameplay for board, card, video, etc. game mediums
  • And much more

Want to get Started as a Wircan?

Give us call or email us and we'd love to start working with you!

Responsibilities and Reporting

As a Wircan, you are the face of the Gamans to many other volunteers and will have the opportunity to participate in many projects and to create a wide range of games, but you do not have:

  • Power to change the lore you are depicting and teaching
  • Power to change Gaman style guides, parameters, etc.
  • Power to edit, critic, or change other Wircan’s work
  • Start a project of your own without Grey Tavern permission

These responsibilities belong with the Sopher Role Path, the tier 2 Gamans, and the tier 3 Gamans, respectively.

You can, however, bring up ideas and suggestions on games with your Agent.

Who Wircan Report to and What They Report

Wircans report to an Agent, a tier 2 Gaman. 

What your report should include is described below in section “1. Report to Agent”

What to Expect

As Veracity and Dragon Merit points are given on a weekly basis, we’ll be talking about Wircan tasks on a weekly, and sometimes monthly, basis.

Working on Assignments



This example calendar shows the 3 primary types of tasks you should expect on a weekly basis. Each is described in more detail below.

1.  Report to Agent (Cluster Meetings)

You will be expected to report to an Agent that you are assigned to twice a week. There will be 2- 8 Wircans reporting at the same time as you. This group is called an Agent's Cluster.

Agent’s Cluster

Wednesday and Saturday are the default days to report to your Agent. These days can change on a Cluster by Cluster basis, but the Agent needs to let the Chief Agent know.

Purpose of Cluster meetings:

  • Report on game projects’ and tasks’ progress
  • Brainstorm and discuss ways to depict lore within lore parameters
  • Ask Agents questions on how elements should be formatted or otherwise handled
  • Communicating on how working with your assigned Lorekeeper, Sopher, fellow Gamans, or other volunteers is going
  • Make sure the game is matching the needs of the client

If you need to report someone breaking a Grey Tavern rule, treating others poorly as described in Grey Tavern rules, or someone being physically hurt by another volunteer or Grey Tavern patron, report these to your assigned Sopher, not your Agent.

2.  Game Creation

There are several categories of games you will be asked to form. Generally, you will be tasked most often with games with a certain category. The categories are the 8 Planear Dimensions. The examples in the week example are more to show a spread of different game tasks that are available than it being an exact example of what you may be doing week by week. Game Creation examples are gameplay ideation, gameplay tests, game aesthetics, coding, and concept ideation. 

Most art you will do will be tasks assigned to you by your Agent, coming down from Septimus Jack.


All games you create will be done in conjunction with a Lorekeeper. This Lorekeeper is an expert on the lore you will be using for and in your games. Here’s some things to keep in mind as you work with Lorekeepers:

  • You should follow the lore parameters and principles that they share with you 
  • Discuss with them your creative ideas so they can help you fit your ideas into the lore parameters
  • Not all ideas will fit and the Lorekeeper will not bend to accommodate an idea of yours if it simply cannot fit into that bit of particular lore 
  • However, you should keep your ideas because they may work in another part of lore and for another game assignment
How to Get a Game Published

All art you create needs to be reviewed by:

  1. Your Agent
  2. Your Lorekeeper
  3. Client

If they approve your game, it will be published.

 3. Veracity Report

Veracity Reports are listed under each “calendar” event for a reason.

Here’s a meta tip:

  • Filling out an Order Veracity Report after every activity will get you more Veracity overall.

The Report takes 5 minutes or less to complete! We strongly suggest that you wrap up every activity by filling out an Order Veracity Report.

Grey Tavern Property Damage

If any Grey Tavern physical property is damaged as a result of your actions or during an Order activity, you are expected to:

  • Report the damage to The Grey Tavern
  • Replace or fix it
    • If you don’t, it will become something for your Order to replace or fix

  • If the thing is too expensive to replace, you may:
    • Submit an item request to a Generative Order

  •  If you don’t have the skills to fix it or the resources, you may:
    • Submit a request to an Eternal Order to help you fix it

Making Changes or Ascending the Hierarchy

There are 2 ways of moving things forward:

  1. If you see an issues and opportunity to make an improvement, or something that can be done, you may propose a project to The Grey Tavern.
  2. You may apply to ascend to a higher position in the Gaman hierarchy. You could only apply to be an Agent when you are a Wircan.

Use the links above to see the details of how to do these 2 things and to access the forms.

Gaman Hierarchy

Intellectual Property

When you first became a Gaman, you signed a Volunteer Appointment Agreement. Within it, there was an Intellectual Property release section. Here, we will clarify some of what Intellectual Property you are giving to The Grey Tavern as part of that release.

  • All game projects and tasks that are assigned to you by the Grey Tavern as well as game projects and tasks that are part of an Original Content project you submit and get approved or an Original Content project you participate in
  • All game ideas
  • All games you do that becomes a part of any Grey Tavern project
  • Creator and authorship rights
  • Game, story, costume, etc. ideas, assets, materials, skills, or time contributed to any The Grey Tavern project

Volunteer Time

As a Grey Tavern volunteer, The Grey Tavern requires volunteers to communicate with them what their minimum and maximum hours they can donate per week is.

This is done when you sign the “The Grey Tavern Volunteer Rules and Policies” agreement. However, if you need to change these hours, you simply need to communicate the changes to your Agent who will send the message up the chain.

These hours are required because it helps The Grey Tavern as well as Volunteer and Order leaders know how much to expect from you. This will help:

  • You not feel overburdened
  • Leaders not feel that they have to do everything by themselves

You will receive a strike if you do not meet your minimum hours per week. This can easily be removed by meeting your minimum hours the next week.

What Type of Volunteering You’re Offering

Volunteering type is important for knowing what donation or quest type you should generally be reporting for your role.

As a Gaman, you will be spending most of your volunteer service donating Skills. These skills are put into:

  • Writing for any Grey Tavern project
  • Ideation sessions with other Gamans and Lorekeepers and others

A donation type that you will be using second to Skills is Tavern Volunteering which focuses on time spent. Some activities in which you should log Tavern Volunteering donations are:

  • Attending Agent’s Cluster meetings
  • Other potential Gaman discussions or meetings

You will usually get the greatest benefit, in total Vercity earned in a week, through submitting a Skills Order Veracity Report. However, you should report a Tavern Volunteering Order Veracity Report when that one is more appropriate. If you are found intentionally submitting a Skills Report when you should be submitting a Tavern Volunteering, you will be reviewed and potentially removed from your position.

If you are in an Eternal Order as well, the Skills you donate will have the greatest effect as far as Veracity earned per week. However, your Wircan service will always increase your Veracity, as long as you report it, no matter what Order type you are part of.

What to Expect from Working with Us

We truly want you to have fun as a Wircan!

We seek to give you as much autonomy as possible within your role. As long as you keep what’s listed in the following list, we wish for you to thrive, imagine, and make this role yours.

  • Keep your commitments
  • Keep the guidelines expressed in this document
  • Keep the rules of The Grey Tavern
  • Stay within Gaman rules, expectations, style guides, and other Gaman parameters
  • Stay within Grey Tavern gameplay systems as well as lore
  • Fill out your Order Veracity Report regularly
  • Treat others with respect and kindness
  • Do not intentionally damage Grey Tavern property
  • Communicate with The Grey Tavern when your commitments need to change or if you have a Legitimate Excuse (Link) for why you weren’t able to keep it
  • Approve your projects with The Grey Tavern BEFORE starting on them