Production of artifacts are on hold and will not be shipped out before Jan 2024

The Grey Tavern Volunteer Role Path Expectations and Policies for Lorekeeper: Librarians


If you haven't gone through the step by step process to become a Grey Tavern volunteer, we recommend doing so before reading this page. The details below will make more sense if you do.

You'll find the steps under the Tavern Volunteer Opportunities above.

If you have become a volunteer and are learning about the Volunteer Role Paths, please continue!

What You Get from this Role

Being a Librarian is a very important role. As a Librarian, you will have many opportunities to work with others and be a part of many of the projects occurring within The Grey Tavern.

You will work with game makers, writers, other Lorekeepers, and many others with 1 overarching and imperative goal that all Lorekeepers share:

As a Librarian, you get to:

  • Have on-the-ground experiences with current game, story, consume, etc. projects
  • Consult on ways principles can and should be manifested in that particular game, story, or other projects according to current lore details
  • Be an expert on all things lore for projects and tasks you are assigned to assist with
  • Report and check in on lore with Catalogers
  • Keep realms, planes, etc. consistent in all presentations

Want to get Started as a Librarian?

Give us call or email us and we'd love to start working with you!

Responsibilities and Reporting

As a Librarian, you are the face of the Lorekeepers to many other volunteers, but you do not have control over the organization and tracking of Lore or the ability to oversee Lore as a whole or make changes to it. Those belong with the tier 2 and tier 3 roles within the Lorekeeper Volunteer Role Path. 

You can, however, bring up ideas and suggestions on lore with your Cataloger, but Lore changes, additions, etc rest with J.R. Casimir and Septimus Jack.

Who Librarians Report to and What They Report

Librarians report to a Cataloger, a tier 2 Lorekeeper. 

They should report things such as:

  • Which realm, plane, or dimension a game, story, etc is taking place in 
  • What principles the game, story, etc is utilizing and presenting
  • Instances in which those you are working with are purposefully ignoring or misrepresenting/teaching the lore principles

Librarians not only report on meetings with teams or individuals you are working with. You also meet regularly with Catalogers:

  • To gain access to the lore documents and records you need to study for the project your working on

What to Expect

As Veracity and Dragon Merit points are given on a weekly basis, we’ll be talking about Librarians tasks on a weekly, and sometimes monthly, basis.

Working on Assignments



This example calendar shows the 4 primary types of tasks you should expect on a weekly basis. Each is described in more detail below.

1.  Report to Cataloger (Schola Meetings)

You will be expected to report to a Cataloger that you are assigned to twice a week. There will be 2- 8 Librarians reporting at the same time as you. This group is called a Cataloger’s Schola.

Cataloger’s Schola

Wednesday and Saturday are the default days to report. These days can change on an Schola by Schola basis, but the Cataloger needs to let the Chief Librarian know.

Purpose of Schola meetings:

  • Report to the Cataloger what lore is being used for projects Librarians are consulting on 
  • Check the viability of lore factors in these projects
  • Consult and ideate with the Cataloger and other Librarians on possible lore presentations that either haven’t been done before or the requirements of a project require a creative approach but needs to stay within current lore.
  • Express problems with lore such as:
    • Other individuals on the project team are purposefully ignoring lore or going against it
    • Potential inconsistencies or other problems with lore

If you need to report someone breaking a Grey Tavern rule, treating others poorly as described in Grey Tavern rules, or someone being physically hurt by another volunteer or Grey Tavern patron, report these to a Sopher, not your Cataloger.

2.  Biology Game, Sub-Realm 3 Costumes

These are two examples of projects Librarians could be assigned to. Nearly every project happening in The Grey Tavern requires a Librarian or other Lorekeeper to ensure lore parameters, details, presentations, etc are being met.

Librarians assigned to a project are expected to attend the majority of meetings that are held throughout the duration of a project. They should especially attend meetings at the beginning end of a project as these will be the primary meets in which lore is discussed. As the project continues, you may simply need to check the group's work for lore issues regularly, rather than attend every meeting. 

You are asked to be smart with the specific way you consult on lore with a project group. Each one will be unique.

3.  Study Activities

When you are assigned to a project, you are expected to know the lore associated with the realm, plane, or dimension that the project is taking place in.

Study time is strongly encouraged, if not required.

One of the purposes of a Schola meeting is for the Cataloger to analyze how well you know the lore you’re working with. If he or she believes you don’t know the lore or aren’t taking the time to learn the lore, you will be reviewed and potentially removed from the project.

If you are struggling to meet your minimum hours commitment requirement, you could study lore, whether you are working with that part of lore or not, as a way to increase your hours.

4.  Veracity Report

Veracity Reports are listed under each “calendar” event for a reason.

Here’s a meta tip:

  • Filling out an Order Veracity Report after every activity will get you more Veracity overall.

The Report takes 5 minutes or less to complete! We strongly suggest that you wrap up every activity by filling out an Order Veracity Report.

Grey Tavern Property Damage

If any Grey Tavern physical property is damaged as a result of your actions or during an Order activity, you are expected to:

  • Report the damage to The Grey Tavern

  • Replace or fix it
    • If you don’t, it will become something for your Order to replace or fix

  • If the thing is too expensive to replace, you may:
    • Submit an item request to a Generative Order

  •  If you don’t have the skills to fix it or the resources, you may:
    • Submit a request to an Eternal Order to help you fix it

Making Changes or Ascending the Hierarchy

There are 2 ways of moving things forward:

  1. If you see an issue, and opportunity to make an improvement, or something that can be done, you may propose a project to The Grey Tavern (link to How to Continue Volunteering with anchor tag to projects)
  2. You may apply to ascend to a higher position in the Lorekeeper hierarchy. You could only apply to be a Cataloger when you are a Librarian.

Use the links above to see the details of how to do these 2 things and to access the forms.

Lorekeeper Hierarchy

Intellectual Property

When you first became a Lorekeeper, you signed a Volunteer Appointment Agreement. Within it, there was an Intellectual Property release section. Here, we will clarify some of what Intellectual Property you are giving to The Grey Tavern as part of that release.

  • Lore ideas and suggestions
  • Lore style guides you create, assist with, or participate with in any way
  • Game, story, costume, or an ideas, assets, materials, skills, or time contributed to any The Grey Tavern project

Volunteer Time

As a Grey Tavern volunteer, The Grey Tavern requires volunteers to communicate with them what their minimum and maximum hours they can donate per week is.

This is done when you sign the “The Grey Tavern Volunteer Rules and Policies” agreement. However, if you need to change these hours, you simply need to communicate the changes to your Cataloger who will send the message up the chain.

These hours are required because it helps The Grey Tavern as well as Volunteer and Order leaders know how much to expect from you. This will help:

  • You not feel overburdened
  • Leaders not feel that they have to do everything by themselves

You will receive a strike if you do not meet your minimum hours per week. This can easily be removed by meeting your minimum hours the next week.

What Type of Volunteering You’re Offering

Volunteering type is important for knowing what donation or quest type you should generally be reporting for your role.

As a Lorekeeper, you will be spending most of your volunteer service donating time. This is time put into:

  • Lore research and study
  • Consulting on projects
  • Attending Cataloger’s Schola meetings
  • Other potential lore discussions or meetings

This means that usually you will be submitting the quest type of Tavern Volunteering in which time gives you the greatest benefit.

If you are in an Experiential Order as well, the time you donate will have the greatest effect as far as Veracity earned per week. However, your Librarian service will always increase your Veracity, as long as you report it, no matter what Order type you are part of.

What to Expect from Working with Us

We truly want you to have fun as a Librarian!

We seek to give you as much autonomy as possible within your role. As long as you keep what’s listed in the following list, we wish for you to thrive, imagine, and make this role yours.

  • Keep your commitments
  • Keep the guidelines expressed in this document
  • Keep the rules of The Grey Tavern
  • Stay within Lorekeeper rules, expectations, style guides, and lore parameters
  • Stay within Grey Tavern lore
  • Fill out your Order Veracity Report regularly
  • Treat others with respect and kindness
  • Do not intentionally damage Grey Tavern property
  • Communicate with The Grey Tavern when your commitments need to change or if you have a Legitimate Excuse (Link) for why you weren’t able to keep it
  • Approve your projects with The Grey Tavern BEFORE starting on them